DOC-INV-09 · Rev C
Kanban cards
Printed reorder cards with a QR: scan when the shelf runs low and a reorder signal lands with the buyers or planners.
01Why it exists
Reorder points in a report only help if someone reads the report. A card on the bin is read by whoever empties it. Kanban turns that moment into a signal the buying or planning team sees the same day, with the quantity and the sourcing already decided.
02Enable an item
On the item’s Overview tab switch Kanban on and set the card quantity. The workspace suggests a reorder point and card quantity from recent usage and lead time — supplier lead time for bought-in items, production lead time for made ones, with a safety margin — and shows the working. Press Apply to take a suggestion; nothing is written otherwise. Bought-in items can also carry a purchase minimum order quantity and lead time used by the suggestion.
03Print the card
Print card produces a card with the item’s featured image (a placeholder if none), name, SKU, reorder quantity, the action — raise work order or reorder from the supplier — the reorder point, the usual bin and a QR. Cards print two to a page; the Kanban list under Items prints many at once.
Regenerate card voids every printed copy — the old QR opens a “card voided” screen. Use it when a card goes missing or the item is re-sourced.
04Scan to signal
Scanning the QR with the phone shows the item with what is on hand and on order and one button: Signal reorder. It raises an open signal for the card quantity. Scanning the same card again while a signal is open shows the existing one instead of creating another. Staff who hold the purchasing or work-order area can raise the PO or job on the spot; everyone else is told it has gone to purchasing or planning.
05What buyers see
Open signals appear at the top of Purchasing → Commitments and as a count on the staff dashboard. Each can be raised as a draft PO on the default supplier, a draft work order, or dismissed with a note; the signal keeps a link to whatever it raised.
06Print a batch
Inventory → Kanban cards lists every item with a card enabled and prints them two per page, so a shelf’s cards are re-run together after a bin move or a re-issue. A re-issued card invalidates every card already printed for that item.
See also
The buying team’s queue: Kanban signals, purchase commitments with needed-by and order-by dates, and make-to-stock, with draft POs and jobs raised from one board.
One item, one workspace. Identity, sourcing, its recipe, costing, what the customer sees, production paperwork and revision history — each feeding quoting, production and stock.
Stock by item and location, with a signed movement ledger behind every number. Nothing changes stock without a movement.
The phone-first workspace behind every printed QR: parts, locations, job packs, purchase orders, Kanban cards and lot / serial labels.
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