Software for Australian shops · Xero · Manufacturing & job management · Australia
Xero is a very good ledger and a poor job system. NE Vault runs the shop — requests, quotes, orders, work orders, stock and the invoice — and the Xero connector keeps the books right without anyone typing an invoice twice.
CRM and the customer portal are free. Stock and production are $39 a month each, AUD ex GST.
The reality
The tax invoice raises from the order on despatch and pushes to Xero as it issues. Same lines, same PO number, same customer.
Payments recorded in Xero come back and mark the invoice paid here, so statements and reminders are right.
The job's material and time are costed in NE Vault; Xero gets the invoice, you get the margin.
Stock by location, scanned, allocated to jobs — in the system that raised the invoice.
Their portal shows invoices and statements; the accounts contact is emailed on despatch.
Free CRM and portal, $39 for stock and invoicing, $39 for production, the connector as an add-on. No implementation project.
How a job goes through it
Sign in to Xero, choose the organisation and the accounts to post to. Done once.
Raised on despatch from the order lines, with GST and the customer's PO number; the Xero invoice matches to the cent.
Record the payment in Xero as you do today; NE Vault marks the invoice paid and the customer's statement updates.
Amend an invoice in NE Vault and the Xero copy is updated to match, so the two never drift.
Net 30 / 30 EOM, credit limits and holds, monthly statements and overdue reminders — from the system that knows the jobs.
Each step is a screen in NE Vault. See all seven, with the screen for each.
On screen
What you get
Invoices out, payments back, amendments in step. A paid add-on — see pricing.
Tax invoices, delivery notes, partial despatch and back-orders.
Trade accounts, limits, statements, reminders.
By location, scanned, with purchase orders and receiving.
Work orders with material and time, so margin is known before Xero sees the invoice.
Their invoices and statements, without the email chase.
Australian by default
An invoice raised on Friday for a job that shipped on Tuesday is three days of your money in someone else's account.
About $4,500 that stops sitting in customers' accounts, every month, without chasing anyone.
Questions
Yes. NE Vault connects to Xero directly — no Zapier or middleware. Invoices post as they issue and payments recorded in Xero come back to NE Vault.
Invoices post with their customer and lines against the Xero contact. Stock levels and items stay in NE Vault — Xero is the ledger, not the warehouse.
Xero is the connector available today. MYOB and others are by request — tell us on the demo call and we will say when.
It is a monthly add-on on top of the modules; the pricing page has the current figure. CRM and the portal stay free.
Yes. The connector only pushes invoices NE Vault raises. Anything you create in Xero directly is untouched.
Yes — hosted in Sydney, with two-factor login and an audit trail. Xero holds what you post to Xero.
Related
Start free and your trade's template is applied as you sign up — or book thirty minutes and we set it up with you, on your own parts.