Software for Australian shops · Job shop software · Australia
NE Vault is the system a small job shop runs on — the customer's request, the quote, the order, the work order on the schedule, stock and the tax invoice — in one record instead of a spreadsheet, a whiteboard and three inboxes. Built by a job shop in Casula, NSW, for shops like yours.
CRM and the customer portal are free. Stock and production are $39 a month each, AUD ex GST.
The reality
Every part you have made is on file at the revision you made it. A repeat quote starts from the last one, with the price breaks and margin worked out.
One pipeline for every order. The office, the floor and the customer all see the same status without a phone call.
Work orders sit against real machine capacity. A rush job goes in and you see what it pushes.
On hand, allocated and available update as jobs are issued and deliveries are received by scan — nobody types a number.
The invoice is raised from the order and sent on despatch. With the Xero connector it lands in your books and is marked paid when the money arrives.
Their portal holds their parts, drawings, quotes, orders and invoices, with 3D models view-only unless you allow download.
How a job goes through it
From the customer's portal, or logged by you after the phone call. Drawing, quantity and the date they need it, in a queue with an owner — not in an inbox.
The part, the method and the last price are on file. Add quantity breaks if they asked for the 10-off and the 100-off, check the margin, send. They approve it online.
Lines, PO number and delivery carried across. It joins the pipeline: received, in production, QC, invoiced, shipped, completed — and the customer can see which.
A work order with its bill of materials and routing, placed against your machines' real capacity, with a warning if material is short. Operators scan the job card on a phone.
Despatch issues the stock and raises the tax invoice from the same lines. It emails to their accounts address that day; with Xero connected it is in your books and marked paid when the money lands.
Each step is a screen in NE Vault. See all seven, with the screen for each.
On screen
What you get
Quantity tiers on one document, cost and gross margin visible before you send.
Their parts, drawings, models, quotes, orders, invoices and statements. Free, unlimited logins.
BOM and routing from the item, placed against machine capacity, with a floor board that updates itself.
Start, finish and move stock by scanning a QR label — no terminal on the floor.
Bins, lots and serials, purchase orders, receiving and inspection holds.
Tax invoices with GST and your ABN, trade terms tracked, pushed to Xero.
Australian by default
Most quotes in a job shop are for something you have already made.
About 6.6 hours a week back — roughly 8 working weeks a year of one person's time.
Questions
Built for job shops. It started as the system NE Solution, an engineering shop in Casula NSW making parts for mining and construction, runs on every day. The screens are Quotes, Orders, Jobs and Stock — not modules you have to configure to mean something.
CRM and the customer portal are free with one staff user and unlimited customer logins. Stock, purchasing and invoicing (ERP) is $39 a month, production (MRP) is $39 a month, extra staff are $7 each. AUD, ex GST, cancel any month.
Yes. Each customer has a portal login that shows their orders and the status of each, their quotes to approve, and their invoices and statements — so the status calls stop.
Work orders are placed against each machine's capacity and calendar. Operators scan the job card to start and finish, and the board on the wall shows what is queued, running and done.
Yes. The Xero connector pushes invoices as they issue and marks them paid when the payment lands in Xero. MYOB and other packages are by request.
Open the sandbox — a read-only demo shop, no sign-up — and click through a job. Or start a free workspace and quote one of your own parts; it takes about a minute to open.
Related
Start free and your trade's template is applied as you sign up — or book thirty minutes and we set it up with you, on your own parts.