Purchasing

Pick the supplier and lines; the PO number follows your document sequences.

Goods-in books stock at the price paid — that “last paid” cost then feeds BOM costing suggestions.

Every receipt lands in the movement ledger under Inventory.

Every purchase order PDF carries a QR. Scan it with a phone — or open Scan → Receive deliveries — to book the delivery into your RECEIVING location, print labels for what arrived and put each line away into its bin, all without a desktop. Partial deliveries are fine: clear a line to leave it for the next docket. See Receiving deliveries.

Purchasing → Commitments is the buying team’s queue, the counterpart of the planners’ work-order list: Kanban signals scanned on the floor, purchase commitments with needed-by and order-by dates, and make-to-stock shortfalls, with draft POs and jobs raised from the board. See Purchasing commitments.

A purchase order carries a staff-only remark at the top of its page, echoed beside its actions. It never prints on the PO sent to the supplier.

Every delivery booked in becomes a numbered goods receipt (GR-1001…, its own document sequence). Purchasing → Receipts is the register: the docket reference, who received it, which bin each line landed in, whether anything is held for inspection, and a printable receipt with a signature line. The PO page lists its receipts; each receipt links back to the PO and to the ledger lines it created.

A change agreed with the supplier after the PO went out — a new price, a pulled-in date, a quantity change — is saved from the PO page as a revision rather than a cancel-and-re-raise. Every change is diffed into the revision history with a mandatory reason, the PO shows Rev 1, Rev 2… beside its number, the PDF regenerates with the revision stamp and a -R1 file name, and the supplier is re-sent it unless you clear the tick.

A quantity can never drop below what has already been received. Draft POs are edited directly; closed and cancelled ones cannot be amended.

Nothing is typed in: performance is re-derived from the POs you sent and the receipts and returns booked against them. Each supplier row carries a 12-month line — on-time %, actual versus promised lead time, returns — and Purchasing → Supplier performance is the full report with a date range, CSV export and print: purchase orders, on-time %, average lead time against the supplier’s promised days, open and late POs, receipts, returns and average price drift.