Software for Australian shops · Metal fabrication software · Sheet metal · Australia
Laser, punch, fold, weld, blast and paint — and a galvaniser down the road. Fabrication jobs are one-offs that change after the first cut. NE Vault keeps the drawing, the quote, the job, the subcontract PO and the invoice on one record, so the change is costed and the customer sees the new date.
CRM and the customer portal are free. Stock and production are $39 a month each, AUD ex GST.
The reality
A fabrication quote form your customers fill in with the drawing attached; you price it from methods and materials already on file and send it the same day.
Outside work is a purchase order against the job. Receiving brings it back, and the order shows where it is.
Change the work order; the material, the time and the cost move with it, and the order's date updates for the customer.
Items hold the method, material and last price; the next quote starts from there with the margin shown.
Despatch issues the stock and raises the tax invoice in one step, emailed to their accounts address that day.
Stock by location with scanning; stocktakes by bin, not by memory.
How a job goes through it
From the customer's portal, or logged by you after the phone call. Drawing, quantity and the date they need it, in a queue with an owner — not in an inbox.
The part, the method and the last price are on file. Add quantity breaks if they asked for the 10-off and the 100-off, check the margin, send. They approve it online.
Lines, PO number and delivery carried across. It joins the pipeline: received, in production, QC, invoiced, shipped, completed — and the customer can see which.
A work order with its bill of materials and routing, placed against your machines' real capacity, with a warning if material is short. Operators scan the job card on a phone.
Despatch issues the stock and raises the tax invoice from the same lines. It emails to their accounts address that day; with Xero connected it is in your books and marked paid when the money lands.
Each step is a screen in NE Vault. See all seven, with the screen for each.
On screen
What you get
Drawings, quantity and date from the customer; priced from your methods and materials.
Galvanising, powder coating and machining out: a PO against the job, received back by scan.
Work orders with BOM and routing that you can alter mid-job, costed as you go.
Grades with weldability and corrosion rating, by bin, with lots where certification matters.
Delivery notes, partial despatch and back-orders, tax invoices with GST, pushed to Xero.
Their portal shows every order's stage, so the site foreman stops ringing.
Australian by default
An invoice raised on Friday for a job that shipped on Tuesday is three days of your money in someone else's account.
About $4,500 that stops sitting in customers' accounts, every month, without chasing anyone.
Questions
Yes. A job does not need an existing item — the quote can carry one-off lines, and a work order is raised from the order with whatever BOM and routing that job needs.
As a purchase order raised against the job. When it comes back you receive it, optionally inspect it, and the job carries on. The cost sits on the job.
Yes. Partial despatch raises a delivery note for what shipped, invoices it, and the rest becomes a back-order on its own invoice later.
Yes. NE Vault does not nest or draw; it holds the drawings and models, quotes, jobs, stock and invoices around them.
No. Xero stays your accounting system. NE Vault pushes the invoices across and marks them paid when Xero receives the money.
CRM and the customer portal are free. Stock, purchasing and invoicing are $39 a month, production is $39 a month, extra staff $7 each — AUD, ex GST, cancel any month.
Related
Start free and your trade's template is applied as you sign up — or book thirty minutes and we set it up with you, on your own parts.