Software for Australian shops · Mining & construction parts · Australia
Mining and construction buyers want the same part again, fast, at the revision that fits the machine, with the cert, on their PO and their terms. NE Vault was built inside a shop that does exactly this in Casula, NSW — so the portal, the quotes, the jobs and the invoices are shaped by those customers' demands.
CRM and the customer portal are free. Stock and production are $39 a month each, AUD ex GST.
The reality
Their portal shows the part at its current revision with the drawing; they reorder it or ask for a change with the file attached.
The customer's PO number is captured at order and printed on the delivery note and the tax invoice.
Trade terms per customer, credit limits, statements and overdue reminders — so you know who owes what before the month is out.
Documents attach to the order and sit in their portal alongside the invoice.
A schedule against machine capacity and a floor board with priorities; the office sees what is late before the site does.
Tax invoices with GST and ABN emailed to their accounts address on despatch, pushed to Xero, marked paid when the money lands.
How a job goes through it
From the customer's portal, or logged by you after the phone call. Drawing, quantity and the date they need it, in a queue with an owner — not in an inbox.
The part, the method and the last price are on file. Add quantity breaks if they asked for the 10-off and the 100-off, check the margin, send. They approve it online.
Lines, PO number and delivery carried across. It joins the pipeline: received, in production, QC, invoiced, shipped, completed — and the customer can see which.
A work order with its bill of materials and routing, placed against your machines' real capacity, with a warning if material is short. Operators scan the job card on a phone.
Despatch issues the stock and raises the tax invoice from the same lines. It emails to their accounts address that day; with Xero connected it is in your books and marked paid when the money lands.
Each step is a screen in NE Vault. See all seven, with the screen for each.
On screen
What you get
Their parts, revisions, 3D models (view-only), orders, certs and invoices. Unlimited free logins.
Price breaks, margin shown, quotes approved online.
Net 30 / 30 EOM, credit limits, statements, reminders.
Work orders, the schedule and a floor board that updates from phone scans.
Lots, serials, certificates and inspection records on the order and the delivery note.
Partial despatch, delivery notes, back-order invoices, Xero.
Australian by default
Every open order generates calls, and every call interrupts someone.
About 4 hours a week that your office gets back, and customers who feel informed instead of chased.
Questions
Kojomfg builds NE Vault inside NE Solution, an engineering shop in Casula NSW that makes parts for mining and construction customers. NE Solution is its first user; the product is shaped by those customers' demands.
Yes. Each customer organisation can have several portal users with their own roles — a fleet manager who orders, an accounts person who sees invoices and statements.
Files are never public. 3D models are view-only unless you allow download, two-factor login is available, and every download is in the audit log. Data is hosted in Sydney.
Yes. Each trade account has its terms and a credit limit; orders over the limit go on hold for you to release, statements email monthly, overdue reminders are automatic.
Yes. Xero stays the ledger; NE Vault pushes invoices across and marks them paid from Xero's payments.
Both. Items can be made in-house on work orders or bought on purchase orders and held in stock; the portal and the invoicing are the same either way.
Related
Start free and your trade's template is applied as you sign up — or book thirty minutes and we set it up with you, on your own parts.