Kojomfg

Kojomfg · Software for small manufacturers · Australia

Run your whole shop from one screen.

NE Vault is CRM, ERP and MRP software for small manufacturers. It takes a job from the customer’s request to the invoice — quotes, work orders, stock and payments — without the spreadsheets and the whiteboard. Built by a working NSW workshop for Australian shops like yours. From $0 a month.

Start freeTry the sandbox

CRM and the customer portal are free. Stock and production are $39 a month each.

Founding members: the first 50 Australian shops get the ERP and MRP modules free for 12 months. The conditions.

What it does

One system, from the first phone call to the money in the bank.

Most small shops run on an inbox, a spreadsheet and a whiteboard. Each one knows a piece of the job. NE Vault knows the whole job.

  1. 01
    Request

    A customer asks for a part, with the drawing attached.

  2. 02
    Quote

    You price it in minutes — the last one is on file.

  3. 03
    Order

    They approve it online. The order creates itself.

  4. 04
    Job

    It lands on the schedule with its material checked.

  5. 05
    Ship

    Stock moves with a phone scan. Status updates itself.

  6. 06
    Invoice

    Sent the day it ships. Paid by card or on account.

Walk through it step by step

The four parts

You will hear these acronyms from suppliers and accountants. Here is what they mean for your shop.

Two of them are free. Switch the other two on when the floor asks for them.

Customer portal

Free

In plain words: A private website with your logo on it. Each customer signs in and sees only their own parts and drawings, asks for a quote, approves it, and watches the order move — without ringing you.

  • Reorders start from the part on file, not from an email thread.
  • “Where's my order?” is answered by the screen, not by your office.
  • Their drawings stay in their vault, on expiring links, never on a shared drive.
More about Customer portal

CRMCustomer Relationship Management

Free

In plain words: One list of your customers, and every request, quote and order you have ever done for them. It replaces the inbox search and the “who quoted this last time?” question.

  • Quote a repeat part in minutes because the last one is on file.
  • Every request has an owner and a status, so nothing is quietly dropped.
  • Trade accounts run themselves: charge at invoice, restore on payment.
More about CRM

ERPEnterprise Resource Planning

$39 a month

In plain words: What you have, what you have bought, and what you have billed. Stock on the shelf, purchase orders to suppliers, invoices to customers — with the numbers agreeing with each other.

  • Know what is on the shelf before you promise a date.
  • Send the invoice the day the job ships, straight from the order.
  • Scan a label on a phone to move stock. No terminal, no typing.
More about ERP

MRPMaterial Requirements Planning

$39 a month

In plain words: What to make, in what order, on which machine, and whether the material is there to make it. It is the whiteboard and the job cards, kept up to date for you.

  • See what a late job pushes before the customer finds out.
  • Operators scan the job pack to start and finish; the board updates itself.
  • Materials are checked against stock before a job is committed.
More about MRP

Do the sums

What it is worth to a shop your size.

No survey statistics. Two examples with the arithmetic shown, so you can put your own numbers in.

Example — check the mathsCRM

Quoting the parts you have made before

Most quotes in a job shop are for something you have already made.

Assumptions
  • 20 quotes a week
  • 25 minutes each from scratch: find the drawing, the material, the last price
  • 5 minutes each when the part, method and last quote are on file
TodayWith NE Vault
Time quoting per week
20 × 25 min = 8.3 hours
20 × 5 min = 1.7 hours
Per year
≈ 415 hours
≈ 85 hours

About 6.6 hours a week back — roughly 8 working weeks a year of one person's time.

Example — check the mathsERP

The stock you thought you had

A job that waits on material you believed was on the shelf costs more than the material.

Assumptions
  • 15 jobs a week
  • 1 in 10 stops because the material was not actually there
  • Each stoppage costs 2 hours of a machinist at $65 an hour, loaded
TodayWith NE Vault
Stoppages per week
1.5
0 — available stock is checked when the job is raised
Cost per week
1.5 × 2 h × $65 = $195
$0
Cost per year
≈ $10,000
ERP: $39 × 12 = $468

One avoided stoppage a month pays for the module several times over.

Your rate and your stoppage count will differ. Put your own numbers in — the shape of the sum stays the same.

Four more on the module pages, including the whole bill for a five-person shop on Pricing.

Who it's for

It speaks your trade's language from day one.

Pick what kind of business you are and NE Vault sets up the words, the catalog and the request forms to match. Nothing is locked in.

A customer's parts library in their portal — every part you have made for them, at the revision you made it.
The machine schedule: what is running, what is next, and what a late job pushes.

Why Kojomfg

Made in a real workshop, not a software office.

Straight answers

The questions small shops ask first.

Can I try it before booking a demo?

Yes. The sandbox is a read-only copy of NE Vault for a fictional CNC job shop, Hallam Engineering: no sign-up, no card, and you can switch between what the shop's staff see and what one of their customers sees in the portal. Nothing you do in it is saved, so click anything. When you want your own, start a free workspace at kojomfg.com/start — or book a demo and we set it up with you.

Do I need to know what ERP or MRP means to use this?

No. The screens are named after what you do — Quotes, Orders, Stock, Jobs — not after the acronyms. We use the acronyms on this site so you recognise them when a supplier or an accountant does, and we explain each one in plain words where it comes up.

We're only four people. Isn't this too much system?

Four people is who it was built for. It started as the system a small NSW workshop runs on. Start with the free part — customers, quotes and orders — and add stock or production only when the floor asks for it.

Can I start with just the free part?

Yes. CRM and the customer portal are free, with one staff user included and unlimited portal users for your customers. There is no time limit on the free part and no card needed to use it. Start one at kojomfg.com/start: confirm your email, choose a password, and it opens set up for your trade.

Will my customers actually use a portal?

They use it for the two things they already ring you about: reordering a part they have had before, and checking where an order is. Their first login is a link in an email; the portal shows only their parts. Customers who never want to log in can stay fully managed by you — nothing forces them in.

Keep exploring

See it with your own parts.

Open a free workspace in about a minute — no card, set up for your trade. Or book a 30-minute walkthrough on your own parts.

Start freeBook a demo